Skip to main content

Volvicon License Registration Guide

Overview​

This guide provides step-by-step instructions for registering and activating your Volvicon software license. Volvicon uses node-locked hardware-based licensing to ensure software authenticity. Each license is uniquely tied to your computer's hardware configuration via a hardware key.

Before You Begin

Review the Licensing Options guide to understand Volvicon's tier-based licensing model and choose the right edition for your needs.

Prerequisites​

  • Windows operating system (Windows 10 or later)
  • Administrative privileges on your computer
  • Internet connection for account registration and license download
  • Email access for license notifications

License Activation Process​

To activate your node-locked license, follow these 14 steps:

  1. Create an account on the Volvicon license portal
  2. Go to the Download page by clicking "Downloads" on the left sidebar Downloads and download the desired version of Volvicon (expected file size: 550MB+).
  3. Once the download is complete, install Volvicon.
  4. Once the installation is complete, run Volvicon for the first time. The License Manager dialog will automatically appear.
  5. Select the first option in the License Manager to access the registration form.
  6. Fill in the required fields in the registration form and click Save to generate and save the .dat file (hardware key).
  7. Log in to your account on the license portal and navigate to the Licenses page to find the Request License button.
  8. Fill in the required fields and upload the .dat file (hardware key) you saved from the License Manager. Look for the "Drag & Drop or Click to Upload" area.
  9. Once the .dat file is uploaded and all required fields are completed, click the Submit Request button.
  10. Allow up to 24 hours for your request to be processed.
  11. When your license file is ready, it will be uploaded to your account and you'll receive an email notification with the license file (.lic format).
  12. Download the license file and save it on the same PC where the hardware key was generated.
  13. Run Volvicon again. The License Manager should appear. Select the second option under Existing license section, click Browse, and select the license .lic file. Verify the license information is correct, then click Go Back to complete the process.
  14. Close the dialog and start using Volvicon. Your license is now activated.

License Activation Process

Part 1: Generating Your Hardware Key​

The hardware key is a unique identifier created from your computer's hardware configuration. This ensures your license is securely bound to your specific system.

Step 1: Download and Install Volvicon​

  1. Download the latest Volvicon installation package from the official website
  2. Run the installer with administrative privileges
  3. Follow the installation wizard to complete the installation

Step 2: Launch Volvicon​

  1. Start Volvicon from your Start Menu or desktop shortcut
  2. When a valid license is not detected, the License Manager dialog appears automatically

License Manager Dialog

The License Manager provides two options:

OptionDescription
Apply for a new licenseGenerate a hardware key file through the registration form
Existing licenseApply a license file you have already received to check its status

Step 3: Create Your Registration Form​

  1. Select Apply for a new license
  2. Click Next to proceed to the registration form

License Registration Form

Step 4: Complete the Registration Form​

Fill in the required information:

FieldDescription
Full nameYour full name
CompanyYour organization's name
E-mailYour email address (for license notifications)
DateCurrent date (auto-populated)
AddressYour business address
PhoneContact phone number
CommentsAny additional information or special requirements

The Hardware key field displays your system's unique identifier (read-only).

Step 5: Save Your Hardware Key​

  1. Click the Save button to save your hardware key file
  2. Choose a secure location to save the file
  3. The hardware key file will be saved with a .dat extension
note

Keep your hardware key file secure. You will need to upload this file to the license portal.

Part 2: Requesting Your License​

Step 1: Create an Account​

  1. Open your web browser and navigate to the Volvicon license portal: 
    https://manage.volvicon.com/register
  2. Create a new account with your email address
  3. Verify your email address by clicking the link in the confirmation email

Step 2: Request Your License​

  1. Log in to your account on the license portal
  2. Navigate to the Licenses page and click Request License
  3. Fill in the required fields and upload the hardware key file (.dat) you saved from the License Manager
  4. Click Submit Request to submit your license request

Step 3: Wait for Processing​

  • License requests are typically processed within 24 hours
  • You will receive an email notification when your license file is ready
  • The license file will be available for download from your account

Part 3: Applying Your License File​

Once you receive notification that your license is ready, follow these steps to activate your software.

Step 1: Download Your License File​

  1. Log in to your account on the license portal
  2. Download the license file to the same computer where you generated the hardware key
  3. Save the file in a secure, permanent location
warning

The license file must be applied on the same computer where the hardware key was generated. The license will not work on a different machine.

Step 2: Launch Volvicon​

  1. Start Volvicon
  2. The License Manager dialog will appear

Step 3: Import Your License File​

  1. Select Existing license option
  2. Click Browse to locate and select your license file

License Status

  1. The system will automatically validate and load the license file
  2. Verify the license information displays correctly

Step 4: Verify License Information​

Once imported, verify the license information displays correctly:

License Information:

  • Type: License tier (Standard, Professional, Ultimate, etc.)
  • Serial: Your license serial number
  • License-id: Unique license identifier
  • Issue: License issue date
  • Expire: License expiration date (if applicable)

Feature Access: Your license tier determines which features are available:

TierKey Features
StandardStandard core features include image processing, visualization, segmentation, surface‑mesh tools, measurement functions, and primitive‑handling capabilities
ProfessionalStandard features + Volume Mesh Tools, AI Segmentation, and Custom Scripting (including custom ribbon script buttons and CLI --py_script)
UltimateAll features + priority support, enterprise capabilities

For detailed feature information, see Licensing Options.

Step 5: Complete Activation​

  1. Verify the status shows a valid license (green text "License available")
  2. Click Activate to complete the activation process
  3. Volvicon will now start with full functionality based on your licensed modules

Troubleshooting​

Common Issues and Solutions​

IssueSolution
Invalid Hardware KeyEnsure you're applying the license on the same computer used to generate the hardware key. If hardware was changed, generate a new hardware key and request a license transfer.
License File Not FoundVerify the file path and ensure the license file has not been moved or renamed.
License Shows as ExpiredContact us for license renewal. Verify your system date and time are correct.
Feature Not AvailableCheck your license tier. Some features require Professional or Ultimate tier. See Licensing Options for feature requirements.

Hardware Changes​

Major hardware changes (motherboard, CPU) will invalidate your license. Before making significant hardware modifications:

  • Contact support to discuss license transfer options
  • Generate a new hardware key after hardware changes
  • Request license re-issuance through the license portal

Important Notes​

Backup Recommendations​

  • Keep a backup copy of your license file in a secure location
  • Store your hardware key file for reference
  • Document your license details including expiration dates

Security Considerations​

  • License files are encrypted and tied to specific hardware
  • Do not share license files with unauthorized users
  • Each license is valid for one computer only

Support​

For assistance with licensing issues, contact Volvicon support with:

  • Your license serial number or order number
  • Hardware key file (.dat)
  • Description of the issue
  • Screenshots of any error messages

Email: support@volvicon.com